Team Administration

Set Up an Online Profile

All team management tasks (creating the team, adding team members, and so on) occur through an Online Logbook (it's FREE!). If you don't already have one:

  1. Visit the Online Logbook home page.
  2. Click Register under New Users and enter the necessary information. Be sure to include your email address in your profile so we can contact you, if needed, regarding the challenge and team management.
  3. Once you've created a logbook, follow the steps below.

We encourage you to set up your teams sooner rather than later in case you have any questions.

Create a New Team

  1. Click Teams at the top of the page to start setting up a new team.
  2. In the Team Captain section, click Create a new team.
  3. Enter the requested information:
    • Team Name must be the name of the club.
    • Choose a Team Type.
    • Select the appropriate current event for this team:
      • VIRTUALJAN—Virtual Team Challenge
      • WEC—World Erg Challenge
      • FRC—Fall Team Challenge

        • Note: Current events are available for selection approximately two weeks before the start of the event. If you do not see an event listed, please check back closer to the event start date.
    • Enter a team message for others to see.
  4. Click Create your new team. You will be redirected to the Team Captain page.
  5. Click Edit Team Info.
  6. Designate whether your team has open membership:
    • If you select the Open Team check box, interested parties can add themselves to your team.
    • If you do not select the Open Team check box, people wanting to join your team must send you an email, and you must add them to your team manually (see below).
  7. Complete the Team Contact and Shipping Information.
  8. Click Update.

Add Members to Your Team

If you have designated your team as an Open Team, interested parties may add themselves to your team from their online logbook. If you have not designated your team as an Open Team, you will need to add your team members manually as follows:

  1. Log into your online logbook, and click Teams at the top of the page.
  2. In the Team Captain section, click Manage This Team.
  3. On the Team Manager Page click Add a new member and follow the instructions given on that page.

Notes:

  • To manually add a team member who already has an online logbook, you will need the team member's Ranking ID and the email address they have stored in their online profile. Team members can send you an email containing this information from the Teams tab of their online logbook (recommended). Team members can also find this information in their online logbooks by clicking Profile.
  • Need help finding team members? Visit the Team/Club/University Challenge Corner in the Training Forum to find people who are looking to join a team.

Add an Existing Team to a Team Challenge

If you already have a team set up from a past team challenge event, take the following steps to add your team to the current event.

  1. Click Teams at the top of your main logbook page.
  2. In the Team Captain section, click Manage This Team.
  3. Click Edit team Info.
  4. Select the appropriate current event for this team:
    • VIRTUALJAN—Virtual Team Challenge
    • WEC—World Erg Challenge
    • FRC—Fall Team Challenge

    Note: Current events are available for selection approximately two weeks before the start of the event. If you do not see an event listed, please check back closer to the event start date.
  5. Enter Team Contact and Shipping Information.
  6. Click Update.

How Meters Accumulate for Your Team

Once the challenge begins, team meters accumulate as follows:

  • Team members who have their own online logbooks need to indicate whether they are participating in the current challenge. If they are, applicable meters entered into their online logbooks during the current challenge dates will automatically count towards the team totals.
  • Team members who do not have their own online logbooks will need to send you their meter totals. You will then need to enter these meters using the "Quick Meters" in the Team Manager page. Team members without online logbooks are automatically considered part of the current challenge (that is, they do not need to confirm they are participating in the challenge).